GENERAL PRIVACY NOTICE 
 

At The Benefice of Street, Walton and Compton Dundon we collect different types of information about our users for the following main reasons:

1. To provide an interactive web site where email is used to communicate with the users.
2. To provide a security mechanism whereby we can restrict content to certain groups of users.
3. To help us to improve the service we offer.

 
Our principles
We are absolutely committed to protecting your privacy. Our policy can be summarised in one sentence: 

We will not share your information with others without your consent.

We have established the following two principles:

1. We will respect your email privacy. You will only receive email from The Benefice of Street, Walton and Compton Dundon in relation to areas you have expressly signed up for.
2. We will not share any individual user details (including your email address) to any third party without your consent.

 
What information do we collect?
We collect information on our users through registration.
The minimum information we need to register a user is your first and last name and a password.
 
Who will have access to your information?
You have control over who is able to access specific items of information. By default your information will not be visible to anyone else using the site. You can change these settings from your personal profile page.

What else you should know about privacy
Remember to close your browser when you have finished your user session. This is to ensure that others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or internet cafe. You as an individual are responsible for the security of, and access to, your own computer.

Please be aware that whenever you voluntarily disclose personal information over the internet that this information can be collected and used by others. In short, if you post personal information in publicly accessible online forums, you may receive unsolicited messages from other parties in return. Ultimately, you are solely responsible for maintaining the secrecy of your usernames and passwords and any account information. Please be careful and responsible whenever you are using the internet.
Our pages may contain links to other websites, and you should be aware that we are not responsible for the privacy practices on other websites.

Any Questions?
Contact us via email at churchoffice8@gmail.com


 

ELECTORAL ROLL PRIVACY NOTICE 
 

Who are we?
Street, Compton Dundon and Walton PCCs are the data controllers (contact details below).  This means it decides how your personal data is processed and for what purposes.
 
Why do we process your personal data?
We use the personal data you provide on the electoral roll application form to enable us to manage, maintain and publish the electoral roll in accordance with Church Representation Rules (CRR) to:

1. determine eligibility for attendance and participation at the Annual Parochial Church Meeting and for election to the Parochial Church Council, deanery, diocesan and general synods where applicable;
2. calculate the number of representatives who may be elected to each of these synods in the following year;
3. undertake a review and revision of the electoral roll as necessary; and
4. publish your name and address, by exhibiting the roll in the parish church or the church website.

 
What is the lawful basis for processing your personal data?

1. Processing for the purpose of determining eligibility, creating the electoral roll and use of the roll to calculate numbers for election to synod is necessary for compliance with a legal obligation.  The processing is a statutory requirement imposed by the Church Representation Rules, which means that you must give us this information if you want to be included on the electoral roll.
2. Processing for the purpose of determining eligibility and creating or revising the electoral roll is carried out in the course of our legitimate activities, as this relates solely to members the Church of England in connection with its purposes.
3. Processing for the purpose of publishing the electoral roll relates to personal data which are manifestly made public by the data subject.  When you apply to have your name added to the church electoral roll, the automatic legal consequence as stated in the CRR, (Part I Formation of the Roll 1(8) and Revision of Roll and Preparation of New Roll 2(1), 2(3) and 2(7)) is that your name and address will be published, and by submitting your application form you are making that data public. 

Sharing your personal data
Your personal data will be shared within the institutional Church of England and with the general public.
 
How long do we keep your personal data?
We keep your personal data for 6 years after a complete review of the electoral roll.
 
Your rights and your personal data
Unless subject to an exemption you have the following rights with respect to your personal data:

1. The right to request a copy of your personal data which we hold about you;
2. The right to request that we correct any personal data if it is found to be inaccurate or out of date;  
3. The right to request your personal data be erased where it is no longer necessary for us to retain such data;
4. The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
5. The right to object to the processing of your personal data for direct marketing and to have that processing stopped;
6. The right to lodge a complaint with the Information Commissioners Office.

Contact Details
Sonia Beaty, email: churchoffice8@gmail.com  Tel: 01458 442671

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.